Description
Role Purpose
The role provides administrative support to the Markets business in Bristol, including the general day-to-day running of the office. Responsibilities include setting up client meetings with refreshments, managing the meeting room diary, and other related tasks.
Key Responsibilities
-Reception / front of house duties
-Greeting clients, making drinks, etc
-Looking after meeting rooms / setting up meeting rooms for meetings / booking meeting rooms
-Organising/assisting with internal office events
-Making travel arrangements for staff, including trains, hotel, flights
-Job setups to include registering any new clients and for IDA's
-Carrying out conflict checks
-Creating property plans using the correct software
-Working closely with the three other support staff to ensure deadlines are met
-Creating new and updating opportunities on Client IQ
-Support for OPRE/ Lease Consultancy team
-Manage office Barclaycard spending & collate monthly spreadsheet/receipts
-Coding up Envirorisk and Groundsure invoices
-Office maintenance duties including servicing printer, office shredding, ordering stationery etc
-Assisting with onboarding of new staff
-Management of IT assets i.e company laptops, mobile phones
-Arranging staff headshots with professional photographer
-Updating internal documents such as office organogram on a regular basis
-Management of keys for Property Management Keys - logging and tracking. Releasing to authorised persons.
-Set up IT for meeting rooms prior to prearranged meetings/events.
-Liaison with EQ building management team in respect of events and distribution of EQ communications.
-Other ad-hoc administrative duties, as required.
Person Specification/Requirements
-Maintains a positive attitude towards routine tasks
-Accurate and exceptional attention to detail
-Pro-active and enjoys working autonomously and as part of a wider team
-Proficient in using Microsoft Office (Word, Excel, Outlook)
-Flexible approach to work
-Excellent communication skills, both verbally and in writing
-Team player with good interpersonal skills
-Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
-Ability to work well in a pressured office environment and with a team
Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realise your potential. We welcome all applicants.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
About CBRE
CBRE Group is a Fortune 500 commercial real estate services and investment firm offering property management, facilities services and more globally.