Salary: Competitive
Contract: Full-time, permanent
Working hours: 0830-1700 Monday to Friday, but the nature of the role will mean flexibility and additional hours as and when required

We are seeking a highly organised, proactive, and professional Executive Assistant/ Office Manager to provide high-level administrative support to the Chairman and Sales & Marketing Director. serving as a strategic partner, managing schedules, communications, and operational tasks to ensure time is optimised and business priorities are effectively executed.

Also supporting with the management of the office, overseeing the Colnbrook Office’s reception and facilities management, ensuring that health & safety are upheld with legal regulations and industry best practices.

What you’ll be doing:

Manage the Chairman’s diary to ensure it remains well-organised and balanced, with meetings scheduled appropriately to optimise his time and priorities.
Arrange and coordinate all accommodation and travel logistics, ensuring smooth and efficient itineraries that align with schedules and requirements.
Assist with projects such as corporate hospitality events, meeting tenders, travel arrangements and other event work.
Collate, prepare, and distribute materials and reports for meetings in a timely and organised manner.
 Manage incoming telephone calls and appropriately filtering them.
Create and authorise on-line payments as requested.
Record, holiday and absence for Sales & Contract Management teams.
Assist with ad-hoc tasks for the Grundon family and provide occasional cover for the Colnbrook reception.

Manage the Colnbrook office reception team and manage any on-site contractors and their inductions.
Assist with organising and maintaining services for cleaning, pest control, utilities, office equipment, and suppliers.
Ensure adequate coverage of first-aiders, fire wardens, and safety champions on site, and conduct fire alarm tests while serving as the initial responder.
Assist with audits for both internal and external visits.
Responsible for ensuring that all health & safety policies and procedures, including accident reporting, investigation and near-miss reporting are adhered to.
Support with any other adhoc duties requested.

What you’ll need

Possess two years of relevant experience working in a similar role supporting Senior Executives and working with stakeholders.
A good understanding of Health & Safety in the workplace.
Proficiency in Microsoft Office Suite.
Demonstrated ability to work independently, manage priorities, and represent the Chairman in a professional manner.

What We OfferCompetitive salary
Discretionary company bonus.
Pension scheme with a 5% employee contribution matched by Grundon.
Life insurance cover.
Private Medical Insurance.
30 days’ annual leave (inclusive of 8 bank holidays), which will increase with service, plus the option to buy up to 5 extra days' holiday. 
Opportunities for professional growth and development.

Since 1929, Grundon has been at the forefront of waste management and environmental services in the UK, advocating sustainable practices and revolutionising waste management. Here, the value of what you do resonates far beyond the typical workday.

If you're ready to roll up your sleeves and dive into a career that's both impactful and rewarding, you've come to the right place.

We're actively recruiting to fill a variety of roles – from Drivers and Technicians to Recycling Operatives, Transport Coordinators and many more. So, if you're ready to be the backbone of our operations, we'd love to hear from you.

But wait, there's more! We're not just about day-to-day operations, we're all about helping you grow, both personally and professionally. Get ready for training sessions that'll sharpen your skills faster than you can say "reduce, reuse, recycle." Plus, you'll enjoy exclusive perks like discounts on shopping (because who doesn't love a good deal?) and access to cheaper gym memberships to keep you feeling as fit as a perfectly sorted bin.

Oh, and did we mention our commitment to the community and the planet? That's right, we're not just about profits; we're about making a positive impact inside and outside of our depots too.